Districts wishing to access the AIM Library must coordinate all paperwork and requests for materials through a Licensed Teacher of the Visually Impaired (TVI). The specialized instructional materials available can only be assessed, deemed essential, and administered by a TVI.
Please remember that Braille needs to be reflected as either the primary or secondary reading media on our Assurances Form for AIML to provide any Braille materials.
Once the student has been properly registered, the TVI may submit a Materials Request Form with all the pertinent information. A clean print copy of each textbook being requested should be sent along with the Materials Request Form. E-mail requests will be accepted for recreational titles and any PDF transcription requests as long as all the pertinent information is included. Please do not forget your ZIP CODE and ISBN Numbers! Phone call requests will not be accepted.
If the Library has the title on its shelves, the print copy will be returned as soon as possible. If it is unavailable on our shelves or not available through another source, the print copy will be forwarded to the transcriber along with the Transcription Syllabus. It is possible that during the production process, the binding of the textbook will need to be cut.
If a print copy is not yet available from the publisher, in the case of new copyrights, obtain a copy of the title page, front and back, from the publisher and forward it along with the request form.
Please keep in mind that textbooks will not be considered with copyright before 2014, or not transcribed. We reserve the right to limit textbook requests and consider workbooks, loose worksheets, and recreational reading materials a low priority. The student’s school district is responsible for securing items that the Library is unable to provide. Please feel free to reach out to the AIM Library for additional sources. As always, we process on a first come first serve basis and all requests must be submitted in writing.
Fulfilling braille requests can take up to a year. STEM (science, technology, engineering, and mathematics) textbooks can take even longer. We can locate some texts on our shelves. Others might be borrowed from another state, or purchased through Accessible Media Producers (AMPs). If the text has never been brailed then the book must be transcribed from scratch. With this in mind, braille requests should reach the Library no later than March of the preceding year. A Transcription Syllabus (under Forms) is required for all transcription, prioritizing the use of chapters in the order in which they will be used. No textbook will be considered for Transcription without a Transcription Syllabus. The TVI will be notified in the instance of a required Transcription Syllabus.
The AIM Library is a lending library. All textbooks must be returned at the end of the school year, as we intend to circulate and utilize our inventory to its fullest extent. If a student needs for extended school year additional educational support, or to transfer books to another student, please send an email.